& PLEASE READ THE PROCESS BEFORE COMPLETING AND SUBMITTING THIS FORM. : DIRECTIONS FOR ONLINE USE: Type the information requested in the boxes below. If a particular box requires no answer, leave it blank. For room requests and setup needs, please check ONLY the boxes that correspond to your request. When the form is complete, check over it or print a copy before you click the SUBMIT button; you also have the option to erase everything and start over. The form is submitted to a mailbox which is checked daily. Your form will be submitted to the Administrative Office & the Church Administrator. If you enter an email address, you will be contacted by email when your form is received and has been submitted to the church's Office. YOU MUST ALSO COMMUNICATE WITH THE REQUEST COORDINATOR REGARDING YOUR SET-UP. * Any questions regarding THE PROCESS, contact the church. For questions  regarding the submission of the online form, contact the Web Servant at: stpaul@stpaulamejax.com.


Saint Paul African Methodist Episcopal Church

FACILITY REQUEST FORM

 

 

Today’s Date        Organization/Ministry

Requested By   Email Address   
Contact Phone:  Home 
       Work         Cell 

Requested Date(s)       Requested Time: Beginning    Ending

If Ongoing, what Day(s)        Time

Dates

Type of Activity    Number of Participants 

 

ROOM(S) REQUESTED  (Please check all rooms needed)

Classrooms:     

Joining Rooms:  130 & 129, 123 & 124     (Right Wing – side where youth classrooms are located)

[Right Wing]  Right Side 108   109   110   111        Left Side  117   116    115    114

[Left Wing]    Right Side 130   129   128   127        Left Side  126   125    124    123
Other Rooms:

Fellowship Hall       Kitchen       Sanctuary       Chapel        Conference Room

Educational Wing       Library       Other   

 

SETUP NEEDS  (Please check all set-up items needed and enter other information if necessary)

Tables w/Chairs on ONE side       Tables w/Chairs on BOTH sides       Chairs       U-shaped Chairs

Head Table with Chairs     Circle Tables     Number of Tables Needed     Layout Attached to Form

Lectern       Flip Chart       Easel       Musician       Sound System       TV       VCR

Overhead Projector       Other 

Type of Event or Meeting 

--------------------------------------------------------------------------------------------------------------------------

PROCESS

Ø      A facilities request form MUST be submitted to the church office for all activities and meetings.  

Ø      All Facility Request Forms MUST be submitted within 14 days prior to the date needed.

Ø      Rooms are assigned in accordance to availability.

Ø      Room assignments are made on a first come, first serve basis.

Ø      The “Setup Needs” section of the form MUST be completed in order for room(s) to be set up by staff.

Ø      Organization contact person will be notified within three working days from the date the form is submitted.

Ø      Regular (weekly/monthly) meetings should be kept at two hours and no later than 9:00 p.m.

Ø      Regular meeting dates/rooms are subject to change pending scheduling of major church functions.                    TOP

--------------------------------------------------------------------------------------------------------------------------

Please DO NOT Write Below This Line-OFFICE USE ONLY

Date Received ______________________________            By______________________________________

Approved ___ Yes  ___ No      Approved/Denied By ________________________________  Date__________

ROOMS ASSIGNED

Classrooms 

Joining Rooms:  130 & 129, 123 & 124   (Right Wing – side where youth classrooms are located)

[Right Wing] Right Side ___ 108   ___ 109  ___ 110   ___ 111      Left Side ___ 117   ___ 116   ___ 115   ___ 114

[Left Wing]  Right Side  ___ 130   ___ 129  ___ 128    ___ 127     Left Side ___ 126   ___ 125   ___ 124   ___ 123

Other Rooms

___ Fellowship Hall      ___ Kitchen                 ___Sanctuary     ___Chapel     ___Conference Room

___ Educational Wing     ___ Library  ___ Other _________________________________________________

If request is denied please give reason __________________________________________________________

Date contact person notified ________________________________

Comments_______________________________________________________________________________

 

1st COPY – Administrator     2nd COPY – Church File     3rd COPY – Maintenance     4th COPY - Requestor

 

WHEN YOU CLICK THE SUBMIT BUTTON, YOU SHOULD RECEIVE CONFIRMATION THAT YOUR INFORMATION IS SUBMITTED.

IF YOU HAVE PROBLEMS, EMAIL US IMMEDIATELY! PLEASE BE SPECIFIC ABOUT WHAT DID OR DID NOT OCCUR.
CONTACT OR MEET WITH THE REQUEST COORDINATOR AS SOON AS POSSIBLE TO NOT DELAY YOUR CONFIRMATION (904.764.2755).
IF YOU LEFT AN EMAIL ADDRESS & HAVE NOT RECEIVED A RESPONSE IN 3 DAYS, PLEASE EMAIL US: stpaul@stpaulamejax.com.

TO PRINT THIS FORM ~ CLICK / SELECT THIS LINK FOR THE PRINTER-FRIENDLY VERSION.

 

 

SEND YOUR REQUEST -->     HOME PAGE       <--CLEAR YOUR REQUEST / START OVER