Saint Paul African Methodist Episcopal Church

FACILITY REQUEST FORM

(Internal Ministries, Boards, and Auxiliaries)

 

Today’s Date __________________       Organization/Ministry ____________________________________

Requested By _______________________________________   

Contact Phone (Home)_________________    (Work)__________________  (Cell)__________________

Requested Date(s) _________________________ Requested Time  Beginning __________   Ending _________

If Ongoing, what Day(s) ________________________________________   Time ______________________

     Dates________________________________________________________________________________

Type of Activity _______________________________________________   Number of Participants ______

 

ROOM(S) REQUESTED  (Please check all rooms needed)

Classrooms     

Joining Rooms:  130 & 129, 123 & 124     (Right Wing – side where youth classrooms are located)

[Right Wing] Right Side ___ 108   ___ 109   ___ 110  ___ 111      Left Side ___ 117  ___ 116   ___ 115   ___ 114

[Left Wing]   Right Side ___ 130    ___ 129   ___ 128 ___ 127      Left Side ___ 126   ___ 125   ___ 124   ___ 123

Other Rooms

___ Fellowship Hall      ___ Kitchen      ___Sanctuary     ___Chapel     ___Conference Room

___ Educational Wing     ___ Library  ___ Other _______________________________________________  

 

SETUP NEEDS

___ Tables w/Chairs on ONE side     ___ Tables w/Chairs on BOTH sides    ___ Chairs    ___ Chairs (U-shape)

___ Head Table with Chairs      ___ Circle Tables    ____  Number of Tables Needed   ___  Layout Attached to Form

___ Lectern      ___Flip Chart      ___ Easel      ___ Musician      ___ Sound System     ___TV      ___ VCR

___ Overhead Projector   ___ Other ________________________________________________________

What Type of Event/Meeting ______________________________________________________________

--------------------------------------------------------------------------------------------------------------------------

PROCESS

Ř      A facilities request form MUST be submitted to the church office for all activities and meetings.  

Ř      All Facility Request Forms MUST be submitted within 14 days prior to the date needed.

Ř      Rooms are assigned in accordance to availability.

Ř      Room assignments are made on a first come serve basis.

Ř      The “Setup Needs” section of the form MUST be completed in order for room(s) to be set up by staff.

Ř      Organization contact person will be notified within two working days from the date the form is submitted.

Ř      Regular (weekly/monthly) meetings should be kept at two hours and no later than 9:00 p.m.

Ř      Regular meeting dates/rooms are subject to change pending scheduling of major church functions.

--------------------------------------------------------------------------------------------------------------------------

Please DO NOT Write Below This Line-OFFICE USE ONLY

Date Received ______________________________            By ______________________________________

Approved   ___ Yes  ___ No      Approved/Denied By ________________________________  Date_________

ROOMS ASSIGNED

Classrooms   

Joining Rooms:  130 & 129, 123 & 124   (Right Wing – side where youth classrooms are located)

[Right Wing] Right Side ___ 108   ___ 109  ___ 110   ___ 111      Left Side ___ 117   ___ 116   ___ 115   ___ 114

[Left WingRight Side  ___ 130  ___ 129  ___ 128    ___ 127      Left Side ___ 126   ___ 125   ___ 124   ___ 123

Other Rooms

___ Fellowship Hall          ___ Kitchen          ___Sanctuary          ___Chapel          ___Conference Room

___ Educational Wing       ___ Library           ___ Other ____________________________________________

If request is denied please give reason ___________________________________________________________

Date contact person notified ________________________________

Comments__________________________________________________________________________________

 

1st COPY – Administrator     2nd COPY – Church File    3rd COPY – Maintenance    4th COPY - Requestor


PLEASE READ THE PROCESS BEFORE COMPLETING THIS FORM... CLICK THIS LINK TO GO DIRECTLY TO IT.
DIRECTIONS FOR USE: This page is only available for printing this form to use internally. Do a print preview to see if the entire form is in the print area. If not, adjust your margins in PAGE SETUP to .25" or less on all sides and 0" in the gutter, header & footer boxes. The original form is in quadruplicate so you will need to print out one form, complete the top portion where necessary down to the PROCESS, make three copies, submit the original and three copies to the church, make a copy of the completed form for yourself. Contact the church if you have any questions regarding this form. YOU MUST SCHEDULE AN APPOINTMENT WITH THE REQUEST COORDINATOR BEFORE YOUR REQUEST WILL BE CONFIRMED.  Contact the Web Servant with technical questions.

ONLINE FORM / HOME PAGE