Please note that checks are generated on the 2nd and 4th Thursday of each month only. No emergency or off‐schedule checks will be generated. Please plan accordingly.

 

If you prefer to print this form and submit manually: Download Check Form PDF

 

 

Online Form Instructions

1. Requestor will complete all fields on the Check Requisition/Voucher Form. Only one payee per voucher. Incomplete vouchers may cause a delay in approvals.

 

2. Email confirmations from the President and Treasurer of the Board/Auxiliary/Commission for confirmation of budget and funds availability must be sent to the administration office prior to submitting the voucher for payment. This can be e-mailed to Finance@stpaulamejax.com, cc: stpaul@stpaulamejax.com

 

3. Requestor will submit approved voucher with all supporting documentation to the church office by Monday according to the published disbursement schedule.

 

4. All invoices, vouchers and supporting documentation will be forwarded to the Vice‐Chair of Stewardship & Finance for approval.

 

5. All approved vouchers and invoices will be forwarded to the Pastor for final approval.

 

6. Your submission is a success when you receive a confirmation box at the bottom of the page and a confirmation e-mail.

You must check the box at the bottom of the page and then click the green submit button.

 

 

Notes & Requirements

  • Individuals will not be reimbursed for St Paul expenses, without pre‐approval prior to incurring the expense. The church should be quoted and invoiced as the payee for all goods and services.
  • If prior approval is given for a reimbursement, vouchers submitted for reimbursement of funds must be accompanied by the original receipt(s) and/or paid invoice. Credit card statement activity is not accepted. The total of all receipts must equal the request amount.
  • Please attach receipt(s)/paid invoice to the back of the check requisition/voucher form. A separate file with receipts/invoice is acceptable, if submitting the request electronically.
  • Reimbursement requests must be submitted no later than 45 days after expenditure.
  • Any expenditures greater than 10% of budgeted amount must be pre‐approved by the Pastor and the Vice‐Chair of Stewardship & Finance, in writing, prior to incurring the expense.
  • Board/Auxiliary/Commission balances will be recorded on the voucher following check processing. It is the Treasurer’s responsibility to ensure the accuracy of transactions and fund balances.
  • Please retain a copy of the voucher for your records